Job Description
Russell Tobin is seeking an experienced Executive Assistant to support a client on the Banking side on a 6 month contract with great potential to go full time based in Midtown Manhattan. The ideal candidate would be open to a Hybrid schedule and holds experience supporting C-Level bankers and Analysts
Job Responsibilities:
• Telephone coverage, answer phones, take accurate messages, know banker's whereabouts at all times, back-up other lines, as needed
• Light to moderate client contact
• calendar maintenance for meetings and/or conference calls
• Coordinate related conference rooms including any catering, audio/videoconference set up
• Assist Analyst's with Lucite orders, closing dinners and client outing coordination
• Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up-to-date, retrieve appropriate approvals for travel
• Prepare all itineraries
• Prepare and submit all expense reports on a timely basis
• Type correspondence, memos and presentations
• Prepare presentation books and meeting materials, copy, collate, bind
• Maintain filing system, correspondence, documents
• Navigate Firm's resources, interface with various departments to collect information, respond to requests, obtain services
• Retrieve research or other necessary materials from intra/internet
• Send and retrieve digital and inbound faxes
• Distribute mail, arrange messengers and overnight package services
• Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area Required Skills and Personal Attributes:
• At least 6 years experience as an Executive Assistant with 2+ in the Banking Industry
• Strong Excel and PowerPoint efficiency
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexible with coverage responsibilities and teams.
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